Abstract Submission Question
How do I submit a paper for ELF13?
You may submit an abstract for consideration for an individulal presentation or for a colloquium through our online submission system. No papers need be submitted.
If an individual is submitting an abstract for the panel discussion (colloquium), the organizer or chair of the panel is responsible for participant details within the panel; it is the participant's responsibility to send all the required information to the organizer for input.
For submission requirements and additional details about submitting an abstract online, please visit the Call for Papers page.
How many papers can I propose? How many times can I present?
You may submit a maximum of two abstracts to the conference.
Can I present a paper that has already been, or will be, presented at another conference?
Presenting research that has already been presented elsewhere is not acceptable. It is expected that any paper presented at ELF13 is the original work of the presenter and has not been presented or published elsewhere. Presenting material that has been accepted for publication in a journal or other publication, but which has not gone to print before the conference, is permitted, provided it has not already been presented elsewhere. Full details of where the material will be published should be provided on submission.
Can I co-present a paper?
Yes. However, co-presented papers are given the same 30-minute time slot (including time for Q&A) as papers presented by a single individual. Each attending author must register for the conference individually as a presenter.
I’m not sure if I’ll be able to attend the conference. Should I submit a proposal anyway?
Please submit proposals only if you plan to attend the conference. If you think you may not have time to attend, may not be able to finish a paper, or may not be able to get funding, consider waiting until next year to submit your proposal. A lot of work goes into processing, reading, evaluating and scheduling every paper, panel and workshop, so please be respectful of the time spent on this by the ELF13 Organising Committee and Review Committee.
If I can’t attend the conference, can someone else present my paper?
Yes – a listed co-author may present without you. If you and your co-authors are unable to attend the conference in person, please consider submiting your proposal next year or, if you have already made a submission, notify the Review Committee at firstname.lastname@example.org that you will not be attenting.
How are proposals assessed?After your abstract is submitted online it will undergo double-blind peer review.
Are the proposals of professors or senior academics given preference over those of graduate students and independent researchers?No. All proposals are examined on their own merits. ELF13 welcomes appropriate contributions from a variety of backgrounds and levels of scholarship.
Can I substitute a different paper after my paper has been accepted?No. Your proposal was assessed and accepted based on its individual merits, and may not be substituted for a different paper following acceptance. If you would like to present another paper, please submit a separate abstract.
Can I change the title of my proposal after it is submitted?Yes – for title changes, please contact the ELF13 Organizing Committee at email@example.com. Note that while your title may change, the content of your presentation must remain consistent with your accepted abstract.
How are presentations scheduled?The conference organisers are responsible for scheduling presentations. Time and room assignments are to some extent based on equipment needs, and efforts are made not to have too many panels or workshops on similar topics competing in a single time slot or bunched together on a single day. Because of the complexity of putting the Conference Program together and the number of participants involved, it is not usually possible to accommodate requests for specific days or times.
Can I request a day and time for my presentation?Because of the complexity of putting the Conference Program together and the number of participants involved, it is not usually possible to accommodate requests for specific presentation days or times. We ask that you reserve requests for religious reasons or other exceptional and unavoidable circumstances.
We encourage participants to attend the conference each day in order to benefit fully from the experience. While requests for specific presentation days or times are not accepted other than under exceptional circumstances, you may request one blackout day – a day on which you will not be scheduled to present at the conference.
Scheduling requests will not be accepted after the early bird registration deadline.
How can I check the status of my registration payment?After registering via the online system, you should receive an email immediately informing you that the ELF13 organizers have successfully received your registration information. Within the next 3-5 days you will receive a second email listing fees to pay and outlining instruction how to pay. Once you have made the requested payment, please inform the ELF13 organizers you have made the payment by replying to the second email (if, for some reason, the second email is no longer available you may also do so using firstname.lastname@example.org , however, please indicate clearly your purpose and the name used when registering). After 5-7 business days, you will receive a third email informing you the ELF13 organizers have received your payment. If you have not received verification of payment from the organizers after this time, you may inquire as to the status of your payment by contacting us.
Each room for presentation is equipped with a desktop computer, whiteboard with markers, microphone and digital projector. The internet is available via standard Ethernet cable and/or WiFi. WiFi connectivity is available throughout the conference venue and extra power outlets for charging phones and laptops are provided.
The Session Chair has several primary functions:
- Introducing the session and the individual presenters, which may include affiliations, country and main research interests (speaker bios are provided in the rooms as an aid).
- Ensuring that presenters present within their scheduled time slot and stick to their time limit.
- Facilitating questions and discussion after all papers have been delivered.
- Clearing the room promptly to make way for the next session.